Keep your User ID and password safe.
Always lock (hold the ‘Windows’ key down and press the ‘L’ key) or log off from a computer if you leave it (even for a minute) and log-off if you are leaving a terminal for a long period of time in case someone else wants to use it.
Look after equipment you are using and use any security facilities provided.
Tell us if there are problems or equipment has been lost or stolen.
Tell us if you think you or someone else has access to something you/they shouldn’t or you think a breach of security of the college’s information has or is about to happen.
If you are using your own equipment on our network, make sure it is checked for viruses and has the latest windows updates applied.
Contact us on email@example.com or by calling the service desk by phone.
Use anyone else’s account but your own.
Send email or access information using someone else’s identity.
Use your College email address for personal communications.
Send personal information in relation to Oaklands staff or students unencrypted to any 3rd party.
Attempt to access or transmit information about other people’s accounts or private information.
Give your password to ANYONE else (this includes IT Solutions staff).
Open, respond to or forward unsolicited mails or open any unknown attachments.
Attempt to access (hack into) systems to which you don’t have authorisation.
Use file sharing or torrent software on our systems.
Make copies of copyrighted material (DVDs, CDs or other copyrighted media).
Install software on College computers without the agreement of firstname.lastname@example.org
Engage in commercial activity, including advertising, without the written permission of the College.
Take or send personal data or other information about identifiable members of the College community off site or communicate it to others.
Engage in activities which might deny or disrupt access for others.
Spend time on social networking sites when you should be working.
Take any college computers apart to perform repairs, change the settings of any switches, or peel off or deface asset tags or identification numbers.
Remove cables from computers (e.g. power cables or network cables) – Unless with consent of IT Solutions staff. If you find there is a room without sufficient network or power points notify the “Servicedesk”.
Send “Spam” or “bulk marketing” emails from your college email account, whether they are relevant to college operations or not. The Marketing department can advise on the use of e-mail for marketing purposes.